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Setting up Microsoft Outlook

Microsoft Outlook is a powerful tool for sending and receiving e-mail, keeping a list of contacts, scheduling events, and other functions. Often it is used in a business environment with Microsoft Exchange, so before we begin, we need to tell Outlook to use Internet Mail instead of Exchange.

  Click Start -> Settings -> Control Panel to open the Control Panel screen.
Double-click the icon labeled "Mail" or "Mail & Fax"
(or something similar) to open the Mail control panel.

Near the bottom of the control panel window, click the
Show Profiles button.

Click the Add button to create a new profile.

Ensure the radio button labeled "Use the following information services" is checked.

If the box labeled "Microsoft Exchange Server" is checked, remove the check.

Place a check in the
"Internet E-mail" box.

Then click the Next button.

In the "Profile Name" box, enter a label for this e-mail account (so you can distinguish it from any other e-mail accounts you may want to create).

Then click the Next button.

Click on the
Setup Mail Account

In the General tab, enter a label for this e-mail account. You can use the same label you specified earlier.

In the "Your Name" box, enter your name as you want it to appear on your e-mail messages.

In the "E-mail Address" box, enter your e-mail address (which is your Coastal username followed by @coastalnow.net).

Then click the "Servers" tab near the top of the window.

In the "Incoming mail (POP3)" box, enter pop.coastalnow.net.

In the "Outgoing mail (SMTP)" box, enter smtp.coastalnow.net.

In the "Account name" box, enter your Coastal username.

In the "Password" box, enter your Coastal password. Leave the "Remember password" box checked if you would like Outlook to remember your password each time it checks for new e-mail.

Then click the "Connection" tab near the top of the window.

If you are using a Broadband connection, select the radio button labeled Connect using my local area network (LAN).

If you are a dial-up customer and would like Outlook to automatically dial your Internet connection whenever it sends or receives e-mail, select the radio button labeled Connect using my phone line.

If you are a dial-up customer but would prefer that Outlook not establish an Internet connection automatically, select the radio button labeled I establish my Internet connection manually.

Then click the OK button to save your settings.

You will be returned to the first "Internet E-mail" screen. Click the Next button.

If you have a personal folder file you want to specify, enter it in the box. Otherwise, the Setup Wizard provides a default which should work fine.

Click the Next button.

Click the Finish button to save your new profile settings.

You should now see your new Internet e-mail account listed in the profiles window.

Near the bottom of the window, click the box labeled "When starting Microsoft Outlook, use this profile:" and select the new account that you created.

Then click the Close button to save your default profile settings and close the Mail control panel.

You are now ready to begin using Outlook to send and receive

By default, Outlook checks for new e-mail messages every 30 minutes. You can change this value by clicking the Tools menu, then clicking the Options... menu item, then changing the value for Check my local network connection(s) for new mail every 30 minutes" under the Internet E-mail tab.

You can also check for new
e-mail messages manually by clicking the Send/Receive button on the toolbar.